Senior Manager: Operations and Administration

Job Profile

About the Javet Art Centre at the University of Pretoria (Javett-UP)

The Javet Art Centre at the University of Pretoria (Javett-UP) is a partnership between the University of Pretoria and the Javett Foundation. Both share a firm belief in the emancipatory potential of the arts in society through multidisciplinary curatorial and pedagogic initiatives. With one foot firmly rooted in academia, and the other imbedded in the public, Javett-UP critically responds to histories of Africa’s creative outputs and future aspirations of the continent and the diaspora. 

Central to Javett-UP is our commitment to continuous de-colonial dialogues that respond to the present whilst considering the historical and the future implications of our political and social actions. Javett-UP is committed t sustained critical enquiries where activities of writers, researchers, advocacy groups, historians, political scientists, musicians, etc can intersect.

Main Purpose of Job

Plan, organize and manage the integrated operational activities of the multifaceted artistic and 3 rd stream income programmes of the Javett-UP, ensuring compliance with governance policies and procedures. Oversee all aspects of the fiscal affairs, human resources and administration. Operate as a member of the Javett-UP senior management team, participate in policy development and strategic decision making and implement and enforce operating policies, procedures and standards and ensure that the Javett-UP contributes towards achievement of the Javett-UP objectives.

Over-all Job objectives

 Manage and coordinate all financial activities of the Javett-UP, to include development and management of operating budgets, contracts and/or grants administration (as applicable), management of administration of all Javett-UP income streams, inventory management, payroll administration, travel, purchasing and/or distributions; reviews and reconciles monthly ledgers and reports for unit accounts and assists with Javett-UP fiscal planning.

• Manage daily administrative operations of the Javett-UP; oversee the supervision and training of clerical and support staff, interns and front of house staff in performance of programmatic and administrative activities, as appropriate to the position, develop and manage human resources systems and activities that includes staff recruitment, staff leave scheduling, staff training, health and safety.
• Participate in the formulation of Javett-UP policies and procedures, ensuring that they are in line with corporate governance frameworks; ensure the fiscal, operational and personnel practices; assist and provide input to determining strategic objectives for the Javett-UP; interpret policies and advise staff and service providers on their provisions.
• Assist in and provide input to determining strategic objectives for the Javett-UP, including research, trend analysis and compilation and preparation of statistical, regular and ad hoc reports; assist with programme/project development.
• Assist with Javett-UP’s personnel planning and performance management; oversee and/or process employment documents and provide information on administrative procedures and requirements to staff.
• Research, report, analyse, compile and/or complete information for surveys such as fiscal data, operational expenses, and/or salaries; direct the information gathering for the Javett-UP, develop and manage the use of computerised information systems within the Javett-UP.
• Oversee the administration of security and safety procedures as appropriate to the operating environment, staff, physical plant and facilities planning; develop procedures to control and assign building and/or office space and equipment.
• May serve on various committees and perform miscellaneous job-related duties as assigned.
• Liaise with various stakeholders.

Key Performance Indicators

• Overseeing and coordinating all financial activities of the Javett-UP
• Manage and maintain growth of income generating activities of Javett-UP and ensure they produce desired results
• Managing daily administrative operations of the Javett-UP
• Managing and motivating staff to ensure a top performing team and high-quality customer care
• Leading the formulation and application of Javett-UP policies and procedures, ensuring compliance with legal requirements to maintain good governance
• Providing input to determining strategic objectives for the Javett-UP
• Overseeing and coordinating Javett-UP’s human resources activities
• Developing and managing the use of computerised information systems within the Javett-UP
• Overseeing to the administration of security and safety procedures
• Overseeing the monitoring and evaluation of the visitor experience of the Javett-UP
• Serving on various committees and perform miscellaneous job-related duties as assigned
• Building trust and confidence with key relevant partners and stakeholders and act as a point of contact with them.
• Developing and coordinating reporting to funders and contribute to fundraising initiatives of Javett-UP
• Preparing reports for the Board of Javett-UP, and make high quality recommendation to Board committees

PREFERRED QUALIFICATIONS, SKILLS, EXPERIENCE

MINIMUM REQUIREMENTS:

• A relevant bachelor degree qualification(arts & culture management, administration and finance, human resources);
• A minimum of 7 year’s management/leadership experience that includes cultural institutions as an added advantage;
• Proven financial and performance management systems experience;
• Human Resources and Finance management IT systems knowledge.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES)

• In-depth practice of sound corporate governance;
• Proven business finance skills
• Excellent communication, interpersonal and leadership skills;
• Research skills;
• Must work well under pressure;
• Compliment the skills set of the Javett-UP;
• Passionate, driven and dynamic;
• Entrepreneurial mindset.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by Javett-UP policy guidelines.

Applicants are requested to apply online at www.up.ac.za, select About UP, click on Career Opportunities and select the position you would like to apply for.

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 15 June 2023

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:

Ms Dineo Mahlangu, dineo.mahlangu@up.ac.za for application-related enquiries, and Nozipho Zulu, nozipho@javettup.com for enquiries relating to the post content.

Should you not hear from Javett-UP by 31 August 2023, please accept that your application has been unsuccessful.

Javett-UP is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of Javett-UP and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.